Every response is saved as a record you can view and export. This article is about what else it makes, and where.
Choose the output
- Open the form, choose Settings, then the Responses tab.
- Under Where responses go, choose:
- Record only (no file): nothing more than the record.
- One file per response: a file in the destination folder.
- A folder per response: a folder holding the record and the uploaded files.
- Append to a spreadsheet (CSV): one row per response, under Spreadsheet file name.
- Fill in a document template: see Filling a Word or PDF template from a form.
- Choose the Destination folder.
- Publish the form again. Changes apply to new responses.
File format and layout
File format is PDF, Word, JSON, Text or Markdown. Record layout is List (every answer down the page) or Like the form (keeps panels, columns and headings). Like the form suits contracts and HR forms.
Names
File name and Folder name take tokens: %form%, %submission%, %email%, %date%, %time%, %datetime%, %y%, %m% and %d%. The default is submission-%submission%. For a public form, name the Submitter email question so %email% has a value. Without one it reads anonymous.
After submitting
Under After submitting, choose Show a thank-you message, Redirect to a web address, or the message and then the address. An address must start with https:// or be a path starting with /.
If something does not work
- Uploads are refused. A form with a File upload question and no destination refuses every upload, and the builder warns about it.
- A file is not written on an SMB share. The share checks permissions on its own server, so the person’s own access decides what can be written.
- You need a field on the file. See Letting a form save answers into a custom field.
Further steps after Submit are in Sending a form response for signature and Form approvals and decision fields.